Privacy Policy

Privacy Policy for Legal Tech Systems

Last Updated: 2024-11-28

1. Introduction

At Legal Tech Systems (legaltech.systems), operated by ARTIFICIAL SUPER INTELLIGENCE LTD (Company No. 517022737, Israeli company), we prioritize your privacy and are committed to protecting your personal data. This Privacy Policy (“Policy”) explains how we collect, use, disclose, and protect your information when you use our website and services, including the Legal AI Agent (“Service”). Our primary audience includes legal professionals, and we strive to uphold the highest standards of privacy and security.

2. Definitions

• Personal Data: Data about a living individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession).
• Usage Data: Data collected automatically, either generated by the use of our services or from the service infrastructure itself (e.g., the duration of a page visit).
• Cookies: Small files stored on your device (computer or mobile device) that hold information about your browsing activity.
• Data Controller: A natural or legal person who (alone or jointly with others) determines the purposes for which and the manner in which any personal data is processed. For the purpose of this policy, we are the Data Controller of your data.
• Data Processor (Service Providers): Any natural or legal person who processes data on behalf of the Data Controller. We may use the services of various Service Providers to process your data more effectively.
• Data Subject: Any living individual who is the subject of Personal Data.
• User: The individual using our services, corresponding to the Data Subject who is the subject of Personal Data.

3. Information We Collect

3.1 Personal Information

• Registration Data: Name, email address, phone number, and professional details when you create an account with us.
• Payment Information: Credit card details, payment details, PayPal payment information, billing address, and transaction history for processing payments.
• User Content: Documents, drafts, and other content uploaded to our platform.

3.2 Non-Personal Information

• Usage Data: Browser type, operating system, IP address, features you use, actions you take, and the time and date of your activities. This data is anonymized and does not identify you personally.
• System Information: Device details like operating system version, screen resolution, and system variables. This data is anonymized.
• Cookies and Tracking Technologies: Information collected through cookies and other tracking technologies to enhance user experience, including Google Analytics, Microsoft Clarity, and similar tools to improve our services and products.
  • Types of Cookies Used:
    • Session Cookies: To operate our service.
    • Preference Cookies: To remember your preferences and various settings.
    • Security Cookies: For security purposes, such as detecting fraudulent activities.
    • Advertising Cookies: To deliver advertisements that may be relevant to you based on your interests.
  • You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
• Log Data: Includes your IP address, email address, the time and date of your access, and the agent key used. This data is used for security purposes, such as detecting and preventing fraud and abuse.

4. How We Use Your Information

• Providing Services: To create and manage user accounts, process transactions, and offer customer support.
• Improvement and Personalization: To enhance our services based on user preferences and analyze usage patterns.
• Communication: To send newsletters, SMS, WhatsApp messages, and other digital communications (with user consent), and respond to inquiries.
• Security and Compliance: To comply with legal obligations, protect our rights, and prevent fraud and abuse.

5. Data Sharing and Disclosure

5.1 Third-Party Service Providers

• The Service utilizes third-party AI providers for text processing, AI functionality, and various other features on our website and in the Legal AI Agent. All communication with these providers is stripped of your personally identifiable information prior to transmission. Below is a list of the third-party providers we use:

• We take steps to minimize the amount of data shared with these providers and cannot guarantee compliance with their privacy policies. By using our Service, you acknowledge and consent to this data sharing.

5.2 Legal Requirements

• We may disclose personal information to comply with legal obligations or respond to lawful requests by public authorities.

5.3 Business Transfers

• In the event of a merger, acquisition, or sale of assets, user information may be transferred to the new entity. We will provide notice before your personal information is transferred and becomes subject to a different privacy policy.

6. Data Security

• We implement robust technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction.
• Data Encryption: We use HTTPS to encrypt data in transit and at rest.
• Access Control: Access to your information is restricted to authorized personnel only.
• Security Audits: We conduct regular security audits to identify and address vulnerabilities.
• Incident Response: In the event of a data breach, we follow industry-standard protocols, which include promptly investigating the breach, notifying affected users, and implementing measures to mitigate future risks. Users will be informed within 72 hours if their data is affected.

7. Data Retention

• Personal data is retained as long as necessary for the purposes outlined in this policy or as required by law.
• Anonymized usage data and system information are retained for a reasonable period for analytical and operational purposes.
• We do not store your User Content or AI-generated output.
• Users can request to delete their account and data by contacting us at [email protected]. Data will be deleted permanently within 30 days of the user’s request, and a confirmation will be sent upon completion.

8. Your Privacy Rights by Region

• EU Residents (GDPR): Right to access, correct, delete, restrict processing, and data portability. You can also object to processing and withdraw consent.
• California Residents (CCPA): Right to know about the personal information we collect, right to delete personal information, and right to opt out of the sale of personal information.
• Other Regions: We strive to respect privacy rights according to local regulations. Please contact us to exercise your rights.
• Users can unsubscribe from our services or emails directly from any communication we send or through their account settings on our platforms.

9. Children’s Privacy

• Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have collected personal data from individuals under the age of 18 without verification of parental consent, we will take steps to remove that information from our servers. If you believe we might have any information from or about a child under 18, please contact us at [email protected].

10. Age Restriction

• Legal Tech Systems’ services are intended for individuals aged 18 and above. We do not knowingly collect personal information from anyone under the age of 18. If you are under this age, you are prohibited from accessing or using our services.

11. Links to Other Sites

• Our Service may contain links to third-party websites not operated by us. If you click on a third-party link, you will be directed to that third-party’s site. We strongly advise you to review the privacy policy of every site you visit. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party sites or services.

12. Changes to the Privacy Policy

• We may update this policy periodically to reflect changes in our practices or for other operational, legal, or regulatory reasons. Users will be notified of any significant changes via email and/or a prominent notice on our website, in addition to updating the “Last Updated” date at the top of this policy. We encourage users to review this Privacy Policy periodically to stay informed about how we are protecting their information.

13. Contact Us

• For any questions or concerns regarding this privacy policy, please contact us at [email protected].

Additional Notes

• Data Location: Our servers are currently located in the EU. We plan to expand and open servers in the US and Israel soon to enhance service accessibility.
• AI Model Training: User data is not used to train or improve AI models without explicit user consent, which is set to “no” by default. We currently do not request this consent from users.